Citizen Charter
Annexure-I
Annexure-II
Annexure-II

Annexure-II

1.       NAME:

The name of the Society shall be the “DELHI KALYAN SAMITI”  (hereinafter referred to as “the Samiti”)

2.       REGISTERED OFFICE:

The Registered Office of the Samiti is situated in the National Capital Territory of Delhi and at present it is at the Finance Department, 4th Floor, Wing-‘A’, Delhi  Secretariat,  I. P. Estates, New Delhi-110002.

3.       DEFINITIONS:

In these Rules, unless there is anything repugnant in the subject or context.

(i)                   ‘Executive Committee’ means the Executive Committee constituted as per the Memorandum of Association and these rules.

(ii)                 ‘Governing Body means the Governing Body constituted as per the Memorandum of Association and these rules.

(iii)                ‘Member’ means a member of the Samiti to be nominated by the Government of the National Capital Territory of Delhi.

(iv)                ‘Rules’ shall mean the Rules and Regulations of the Samiti for the time being in force.

(v)                  ‘Delhi Welfare Fund’ means the Fund established by the Government of the National Capital Territory of Delhi.

(vi)                Service of notice or any communication shall be presumed to have been effected on the members, if the same is sent under certificate of posting on his  last know address as recorded  with the Samiti.

4.       MEMBERSHIP:

There shall be two types of members:

(i)                   Founder – Member i.e. persons who have subscribed their signatures to the Memorandum of Association.

(ii)                 Nominated members i.e. persons who after registration of the Samiti have been nominated to its Membership by the Lt. Governor, Delhi.

5.       CONDITIONS FOR MEMBERSHIP:

(i)                   The Founder Members shall hold the office  in the Governing Body  and the Executive Committee, as the case may be, by virtue of their posts.

(ii)                 The Government of the National Capital Territory of Delhi may invite any distinguished person to become a member without payment of any fees/subscription for a period of one year.

6.       TERMINATION OF MEMBERSHIP:

The membership of the Samiti shall be terminated on the following grounds:

(i)                   In the case of resignation, when accepted by the Governing Body.

(ii)                 On death:

(iii)                On conviction for criminal offenses involving corruption and moral turpitude.

(iv)                On being declared bankrupt.

7.       EXECUTIVE COMMITTEE:

(i)                   The Executive Committee shall receive request from institutions/ organizations for release of grants-in-aid for the various purposes brought out hereinafter and shall refer the same after brief scrutiny to “The Delhi Foundation for the Welfare of the Disabled and the Disadvantaged” and “The Sports Council of National Capital Territory of Delhi” as the case may be, for detailed scrutiny and recommendations. The above two Societies can also receive such requests directly.

(ii)                 On receipt of the  recommendation of “ The Delhi Foundation  for the Welfare of the Disabled and the Disadvantaged” and/or  “ The Sports Council of the National Capital Territory of Delhi”, the  Executive Committee shall take final  decision with regard to the grants-in-aid  to be released to such institutions/ organizations and the quantum thereof. The Committee  shall allocate  the annual budget to “  The Delhi Foundation for the Welfare of the Disabled and the Disadvantaged” and “ The Sports Council of the National Capital Territory of Delhi” but such allocations  shall be operated by the Executive Committee  of the Delhi Kalyan Samiti itself. The funds shall be  operated through the Fund Secretariat to work under  the direct control of the Member – Secretary and the Secretariat shall be responsible  for book-keeping issuing sanctions and cheques, accounting, utilization reports, annual audit  and such  other functions as may  be assigned from time to time. The decision of the Executive Committee  shall be complied  with by the Secretariat in the manner described from time to time.

(iii)                The Executive Committee shall consist of following 4 Members:-

1.         Chief Minister, Delhi                               Chairman

2.         Finance Minister, Delhi                           Vice Chairman

3.         Chief Secretary, Delhi                             Member

4.         Pr. Secretary (Finance), Delhi                 Member Secretary

8.       OFFICE BEARERS:

(i)                   Chairman: He shall be the head of the Committee. He shall preside over the meetings of the Executive Committee and the Governing Body. Such meetings shall be authenticated  by the signature of the Chairman.

(ii)                 Vice Chairman:  In the absence of the Chairman, the Vice Chairman shall preside over the meetings of the Executive Committee and the Governing Body  and shall exercise all the powers and perform all the functions of the Chairman in his absence.

(iii)                Member Secretary:

(a)                 Subject to overall supervision and superintendence of the Chairman, he shall be  Chief Executive  of the Executive Committee as well as the Governing Body of the Samiti.

(b)                 With the approval of the Chairman, he shall have powers regarding the appointment, promotion, suspension and dismissal of the staff, taking premises on rent and performing all other functions on behalf of the Committee.

(c)                 He shall also have the powers to sanction expenditure upto Rs.50,000/- at one time in respect of one item in connection with the day-to-day work of the Samiti.

(d)                 He shall be responsible to :

(i)                   maintain an upto date register of the members;

(ii)                 summon and attend meetings of the Executive Committee and the Governing Body under the instructions of the Chairman;

(iii)                circulate agenda of the meetings;

(iv)                record the proceedings of such meetings;

(v)                  prepare yearly reports on the  working of  the Samit;

(vi)                carry on such other  duties as may be assigned to him by the Executive Committee and the Governing Body or the Chairman;

(vii)               operate and manage the accounts of the samiti through the Secretariat.

(iv)               GOVERNING BODY:

(i)                   The Governing Body shall be the Supreme Body to whom the accounts of the Samiti shall be submitted. All its decisions shall be taken in the meeting by majority of members sitting and voting.

(ii)                 The main work of the Governing Body will be to take policy decisions and to formulate the guidelines for functioning  of the Samiti.

(iii)                Any new Scheme to be covered under the scope of financial assistance  by the Delhi Kalyan Samiti shall be approved by the Governing Body.

(v)                 EXECUTIVE COMMITTEE:

(i)                   The Executive Committee shall function as Nodal Body. All its decisions shall be taken in the meeting by majority of members sitting and voting.

(ii)                 With previous approval  of the Government of National Capital Territory of Delhi, the Executive Committee shall make regulations relating to;

(a)                 method of recruitment, pay-scale and other terms and conditions of service of the paid officers and staff of the Samiti;

(b)                 terms and condition of giving  financial assistance  and grant-in-aid to disabled and disadvantaged individuals and institutions;

(c)                ceiling on the amount of grant-in-aid to be released to the institutions/organizations in respect of activities covered under the following schemes:-

(i)                   Construction of cheap tenements for low income service personnel;

(ii)                 Improvement of facilities in J.J. Colonies;

(iii)                Resettlement schemes for the villagers whose land falls within urban limits and has been acquired under the Master Plan;

(iv)                Setting up of community and social welfare centres in the new colonies developed by DDA;

(v)                  Promotion of Sports activities;

(vi)                Improvement  of medical facilities for the general public;

(vii)               Financial assistance for the needy in case of hardship for medical treatment;

(viii)             Contribution to the LG, CM & PM Relief Fund;

(ix)               Promotion of arts and culture;

(x)                 Acts of bravery;

(xi)               Pollution control;

(xii)              Drug de-addiction;

(xiii)            Rehabilitation of street children;

(xiv)             Working women’s hostels;

(xv)              Research in policy areas in NCR in general and Delhi in particular; and

(xvi)             Any other schemes approved by the Government of Delhi;

9.       TERMS  OF OFFICE OF THE EXECUTIVE COMMITTEE & THE GOVERNING BODY:

(i)                   The Executive Committee and the Governing Body both shall be perpetual bodies and their members shall hold office by virtue of their incumbency as such.

(ii)                 The existing members shall continue to hold their respective offices till their successors are nominated and assume office.

10.    INDEMNITY:

Subject to the provisions of the Societies Registration Act ( 21 of 1860) extended to the National Capital Territory of Delhi, the Chairman, Vice Chairman, Members and the Member Secretary and their respective heirs, executors and administrators shall be indemnified out of the assets of the Samiti from and against all suits, proceedings, cost, charges, losses, damages and expenses which they or any of them shall or may incur or sustain by reasons of any act done or caused to be done in or about the execution of the duty in their respective offices, except such ( if any) as they shall or may incur or sustain by or through  their own willful neglect or default and no such officer shall be answerable for the acts, receipts, neglects or defaults of other officer or for insolvency or dishonesty of any member or other person with whom any moneys or effects belonging  to the Samiti  may be lodged  or deposited for safe custody or for insufficiency of any security upon which any money of the samiti shall be invested or any other loss or damage  due to any such cause as aforesaid or which may result from the execution of his office, unless the same shall happen through the willful neglect or default of such officer.

11.               MEETINGS:

(i)                   GOVERNING BODY:  The Governing Body shall meet at least once in a year. The Chairman can, however, call its meeting whenever considered necessary.

(ii)                 EXECUTIVE MEETING: The Executive Committee shall meet at least once in two months or at call by the Chairman.

12.               EXTRA ORDINARY MEETINS:

An Extra-ordinary Meeting of the members of the Governing Body as well as the Executive Committee shall be called by the Chairman, if required.

13.               QUORUM:

50% of the members of the Governing Body and 75% of the Executive Committee shall form the quorum of the respective meetings. But if, after half an hour of the scheduled time of beginning of the meeting, the quorum is not present, the meeting shall stand adjourned  for the same day and be held after another half hour, and no quorum for such adjourned meeting shall be necessary.

14.               NOTICE OF THE MEETING:

(i)                   ‘Two days’  notice shall be given for convening any meeting of the Governing Body as well as  the Executive Committee. The notice shall be presumed to have been served after twenty four hours of its posting.

(ii)                 The Chairman may convene an emergent meeting at call and it shall not be called in question on the ground  of non receipt of prior notice by any member.

(iii)                The proceedings of the Meeting of the Governing Body as well as the Executive Committee shall not be invalid for insufficiency/ non receipt of notice by any  member.

15.               DECISION:

All matters shall be decided by majority of votes of the members present and voting at the meeting. In the event of a tie, the person presiding over the meeting shall have the right to exercise a casting vote.

16.               POWERS OF THE GOVERNING BODY:

The Governing Body shall have the following powers:-

(a)     Adoption of the Annual Accounts and consideration of Annual Reports;

(b)     Approval of new schemes to be covered under the scope of financial assistance by the Samiti.

17.               POWERS OF THE EXECUTIVE COMMITTEE:

The Executive Committee shall have the right to exercise all such powers as are necessary for the proper control and management of the affairs of the Samiti. It shall also have the following powers;

(a)     to open, operate or close an account with any scheduled bank or banks and to authorize any member, members or officials of the Secretariat to operate thereon;

(b)     to empower the Member – Secretary to perform all or any of the powers of the Executive Committee;

(c)     to appoint  any sub-committee for performing any task of the Committee subject to its control and supervision;

(d)     to purchase, take or give on lease or hire, otherwise acquire, sell, manage or deal with any moveable or immoveable property for any of the objects of the Samiti;

(e)     to borrow or raise money by organizing  any activities in a lawful manner which the Samiti may think fit;

(f)      to invest money of the Samiti not immediately required for any of  its objects as may be determined by the Member – Secretary. The money so invested shall not exceed Rs.15.00 crore with a particular Bank/ Financial Institution.

(g)     To appoint the Auditors;

(h)     to approve programmes of action for the ensuing financial year;

(i)       to consider such matters as may be raised by members in relation to the work of the  Samiti;

(j)       to scrutinize the request of institutions/ organizations seeking grants-in-aid from the Samiti;

(k)     to accord sanction to the grants-in-aid to the institutions/organizations and release the amount.

18.               FINANCIAL YEAR:

The Financial year of the Samiti shall be reckoned from the Ist day of April each year upto 31st March of the following year.

 19.               AUDIT:

Accounts of the Samiti shall be audited by a Chartered Accountant or by the Auditors of the Government of the National Capital  Territory of Delhi and their report shall be appended to the Annual Report to be submitted to the Governing Body.

20.               MISCELLANEOUS PROVISIONS:

(1)     The Samiti  shall file with the Registrar of Societies, in the end of every term, a list of members of Governing Body and the Executive Committee as required under section-4 of the Societies Registration Act, 1860 ( 21 of 1860).

(2)     The Samiti may sue or be sued in the name of the Member- Secretary.

(3)     If the circumstances necessitate the dissolution of the Samiti, the dissolution shall take place only in accordance with the  provisions laid down in Section 13 and 14 of the Societies Registration Act, 1860 (21 of 1860).

(4)     In case any amendments are to be made in the Memorandum and Rules and Regulations of the Samiti,  the same shall be in accordance with provisions of section  12 of the Societies Registration Act, 1860 (21 of 1860) in regard to the Memorandum of the Association and 2/3rd of the majority of the Governing Body in the case of Rules and Regulations.

(5)     All the provisions of the Societies Registration Act, 1860 ( 21 of 1860), as extended to the National Capital Territory of Delhi, shall apply to the Samiti.

    SD/-                                                  SD/-                                          SD/-

Chairman                                     Vice-Chairman                     Member Secretary

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Last Updated : 23 Mar,2014