Guidelines for Approval of Guest Houses
Grading of Guest Houses
Guidelines for Approval of Guest Houses

GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI

DEPARTMENT OF TOURISM

VIKAS BHAWAN-II, 2ND FLOOR, C-WING, UPPER BELA ROAD,

NEAR METCALFE HOUSE, DELHI –110054

Email: tourism.gnctd@gmail.com Fax: 011-23812941

GUIDELINES FOR APPROVAL OF GUEST HOUSES

(Revised – December 2009)

In order to meet the rising demand of hotel accommodation for budget tourists both domestic and foreign, Tourism Department, Govt. of N.C.T. of Delhi has decided to standardize and ensure good, clean ,hygienic, fair and upgraded facilities and practices in the large number of Guest Houses and unregulated accommodation units that spring up in cities and towns. These measures may not only augment hotel accommodation in budget category but also generate employment and revenue for the States. With this aim in view, Tourism Department, Govt. of N.C.T. of Delhi has a voluntary Scheme for approval of Guest Houses in the country.

Guest Houses seeking approval should have the following features:-

I. Necessary Requirement

(i) Minimum 6 (six) lettable rooms with proper ventilation and 6 meters approach road for Taxi/ Ambulance (the road width of minimum 6 meters would not be mandatory in those cities, where Guest Houses on road width of less than 6 meters are permitted as per bye-laws/ local rules).

(ii) Minimum size of the room should be 120 sq. ft. for double bed (or more). For single bed room, the minimum size of the room should be 80 sq. ft.

(iii) Minimum size of the bathroom should be 30 sq. ft. for double room. For single bed room, the minimum bathroom size should be 20 sq. ft.

(iv) 25% of the rooms should have air–conditioning / heating facilities.

(v) Sufficient lighting, wardrobe, shelves, opaque curtains or screening on all windows

(vi) Western W.C. toilet

(vii) Reception facility with telephone

(viii) Dining room serving breakfast and dinner with proper cutlery and glassware dining room would not be mandatory in cases where the local bye-laws of the concerned State / local body do not permit dining room in Guest houses. (Similarly, bar would not be mandatory in cases where the local bye-laws of the concerned State / local body do not permit dining room in Guest Houses).

(ix) Segregated wet and dry garbage disposal system should be available.

(x) Cleanliness & Hygiene: Front areas/ public areas, rooms, kitchen, store, pantry, refrigerator, dining area/ bar (where applicable as per bye-laws), garbage area, staff facilities and back areas including maintenance areas (Note: Minimum 60% marks are required under criteria No. 6 of the Mark Sheet regarding Cleanliness/ Hygiene).

(xi) Tie-up with nearby Hospital or Doctor-on-Call facility.

(xii) Safe- keeping facilities at the reception.

(xiii) Fire and emergency measures.

(xiv) RO treated/UV treated water/Branded bottled water to be made available for guests. Availability of 24 hours water. RO treated/UV treated water to be used for cooking

(xv) Facility for adequate parking space.

(xvi) Pest control of all front of the house, guest rooms, kitchen (where permitted), staff facilities and back areas to be done regularly.

(xvii) Registration with local authorities like Police, Municipality, Electricity, Water, Fire, State Tourism Department or Corporation.

(xviii) CCTV in public areas with data backup is mandatory.

II. DESIRABLE SERVICES

(i) Staff quality with 10% of the staff experienced or one year certificate course from the Catering / Hotel Management Institute.

(ii) Recycling of waste water.

(iii) Dishwasher.

(iv) Coffee, tea dispenser.

(v) Credit Card facilities.

(vi) Tie-up with travel agents / nearby Hospital or Doctor-on-Call facility.

(vii) Room, ramp and dedicated public restroom for the physically challenged persons.

Inspection Committee will inspect and assess the Guest Houses based on facilities and services offered. For approval of Guest Houses, application along with the requisite fees in the form of Demand Draft of Rs. 5000/- in favour of Principal Secretary (Tourism), Govt. of N.C.T. of Delhi may be sent to the Department of Tourism, Govt. of N.C.T. of Delhi, Vikas Bhawan-II, 2nd Floor, C-Wing, Upper Bela Road, Near Metcalfe House, Delhi-110054.

*****

GUIDELINES FOR APPROVAL OF GUEST HOUSES

(Revised – December 2009)

APPLICATION FORMAT FOR APPROVAL OF GUEST HOUSES

Guest Houses applying for approval must provide the following documentation:-

1

Name of the Guest House

2

Name and address of the promoters/ owners with a note on their business antecedents

3

Complete postal address of the Guest House with telephone No. / Fax / E-mail

4

Status of the owners/ promoters

(i)

If public /private limited company with copy of Memorandum and Articles of Association

(ii)

If partnership, a copy of Partnership Deed and Certificate of Registration

(iii)

If proprietor concern, name and address of proprietor/ certificate of registration
5

Date on which the Guest House became operational

6

Distance of Guest House (in kms.) from:

(i)

Airport

(ii)

Railway Station

(iii)

City Centre

(iv)

Downtown shopping area
7

Details of the Guest House:

(i)

Area (in sq. meters) with title- owned/ leased with copies of sale/ lease deed

(ii)

Copy of Land Use Permit / Licence to run Guest House from appropriate authority /Registration from local authorities

(iii)

Number of rooms

(iv)

Public restroom facilities for ladies and gents

(v)

Details of public areas, lobby, bar (where applicable), parking facilities (the area for each facility should be indicated in sq. ft.)

(vi)

Facilities for the physically challenged persons (dedicated room with bathroom, ramps and access to public areas)

(vii)

Eco-friendly practices and any other additional facilities (water harvesting, solar heating)

(viii)

Details of Fire Fighting Measures/ Hydrants, etc.

(ix)

Details of air-conditioning.

(x)

Facilities for power back–up (generators etc.)

(xi)

Details of CCTV with data backup (mandatory for all public areas)
8

Certificates / No Objection Certificates (attested copies).

(i)

Certificate / licence from Municipality/ Corporation to show that the establishment is registered as a Guest House including Clearance by competent authority to the establishment on sanitary/hygienic point of view.

(ii)

Certificate/ licence from concerned police department authorizing the running of a Guest House.

(iii)

No Objection Certificate with respect to fire fighting arrangements from the Fire Service Department (Local Fire Brigade Authorities).

(iv)

Public liability insurance (Desirable)

(v)

Bar Licence (required where permissible as per local laws and regulations)

(vi)

Money Changers Licence (if any).

(vii)

Sanctioned building plans/ occupancy certificate.

(viii)

If approved earlier, a copy of the earlier Certificate of Approval issued by Ministry of Tourism.

(ix)

Segregation of areas for smoking, non- smoking under the rules.

(x)

Any other Clearance / Licence required from local authority.
NOTE:The above mentioned approvals/ No Objection Certificates are the responsibility of the owners/ promoters/ concerned Company as the case may be. The Department’s approval is no substitute for any statutory approval and the approval given is liable to be withdrawn without notice in case of any violations or misrepresentation of facts.
9

All applications for approval of Guest Houses must be complete in all respects- application form, application fee, prescribed clearances, NOCs, Certificates etc. Incomplete application is liable to be rejected.
10

The application fee payable for approval and renewal of a Guest House is Rs. 5000/-The demand draft maybe made payable to “Principal Secretary/ Secretary (Tourism), Govt. of N.C.T. of Delhi".
11

The Committee for approval of Guest Houses will consist of the following:-

(i)

The Committee will be chaired by the Deputy Secretary, Department of Tourism, Govt. of NCT of Delhi, Principal, DIHM & CT /Nominee, Regional Director, India Tourism Dept./ Nominee, President, IATO/Nominee, a Nominee of the Guest House Federation will be a member.

(ii)

The Chairman and any 3 members will constitute a quorum.

(iii)

The recommendation of the inspection committee will be approved by the Principal Secretary (Tourism), Govt. of NCT of Delhi.

(iv)

The quality of facilities and services will be evaluated against the mark sheet.
12

The Guest House is expected to maintain required standards at all times. The Approval Committee may inspect a Guest House at any time without previous notice.
13

Any deficiencies/ rectification pointed out by the Inspection Committee during inspection must be complied within the stipulated time. Failure to do so will result in rejection of the application.
14

The Guest House must be able to convince the committee that they are taking sufficient steps to conserve energy and water, garbage segregation and disposal/ recycling as per Pollution Control Board (PCB) norms and other Eco-friendly measures.
15

Any changes in the plans for management of the Guest Houses should be informed to Tourism Department, Govt. of N.C.T. of Delhi within 30 days otherwise the approval will stand withdrawn/ terminated.
16

Applicants are requested to go through the check list of facilities and services contained this document before applying.
17

Incomplete applications will not be considered. As far as possible, cases of approval would be finalized within 3 months of the application being made.
18

Guest Houses seeking approval should apply 3 months prior to the expiry of the current period of approval.
19

Approval will be valid for five (5) years from the date of issue of orders or in case of re-approval from the date of expiry of the last approval provided that the application has been received within the stipulated time mentioned above, along with all valid documents. Incomplete applications will not be accepted.
20

In case of any dissatisfaction with the decision of the Classification Committee, the Guest House may appeal to Secretary (Tourism), Govt. of N.C.T. of Delhi for review and reconsideration within 30 days of receiving the communication regarding approval/ renewal. No requests will be entertained beyond this period.
21

Tourism Department, Govt. of N.C.T. of Delhi, reserves the right to modify the Guidelines/ Terms and Conditions’ from time to time.

*****



FORMAT FOR UNDERTAKING

(To be furnished on official Letter Head)

To

The Deputy Secretary

Department of Tourism,

Govt. of N.C.T. of Delhi,

Vikas Bhawan-II, 2nd Floor,

C-Wing, Upper Bela Road,

Near Metcalfe House,

Delhi-110054

UNDERTAKING

I have read and understood all the terms and conditions mentioned above with respect to approval of Guest House and hereby agree to abide by them. The information and documents provided by me are correct and authentic to the best of my knowledge.

Signature

Name in block letters

Seal

Place:

Date:


GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI

DEPARTMENT OF TOURISM

VIKAS BHAWAN-II, 2ND FLOOR, C-WING, UPPER BELA ROAD,

NEAR METCALFE HOUSE, DELHI –110054

Email: tourism.gnctd@gmail.com Fax: 011-23812941

GUIDELINES FOR APPROVAL OF GUEST HOUSES

(Revised – December 2009)

Mark Sheet for Assessment by Classification Committee

INSPECTION DATE : _______________________________________________

Name of the Guest House : _______________________________________________

Address : ______________________________________________

_____________________________________________

Telephone No. & Fax No. : _______________________________________________

E-mail : ______________________________________________

S.

NO

CRITERIA & QUESTIONS

MAXI-

MUM

MARKS

MARKS

OBTAINED

ANSWERS/ DETAILS OF THE

FACILITIES OFFERED

1.

Location & décor (Please give brief description, environment, etc.)

10

2.

Dining facilities Breakfast/lunch / dinner room service/ self service. (In case the of NCT of Delhi, dining facilities would not be mandatory as these are not permitted as per local norms and hence would bear no marks)

10

3.

Crockery/ Glassware/ tableware/ linen

10

4.

Maintenance of kitchen/ utensils (3 Tier-Washing system should be applied) (In case of NCT of Delhi, kitchens are not permitted as per local norms and hence would be replaced by Kitchenette/Pantry” )

10

5.

Cold storage facilities (In case of NCT of Delhi, there would be provision of Refrigerator / Fridge / Deep freezer)

5

6.

*Cleanliness/Hygiene Front areas/ public areas, rooms, kitchen, store, pantry, refrigerator, dining area/bar (where applicable as per by-laws), garbage area, staff facilities and back areas including maintenance areas (*Note: Minimum 9 marks (60%) in this criteria are required to qualify for approval)

15

7.

Pest Control front of the house, guest rooms, kitchen and F&B areas, back areas, stores (where permitted), staff facilities and back areas

10

8.

Staff (Please give list of staff with percentage of trained/experienced emp.)

10

 

Contd. 2...

-2-

9.

Uniform and staff facilities (smart & clean uniforms, staff lockers etc.)

5

10.

RO treated/UV treated water / Branded bottled water to be made available for guests. Availability of 24 Hour water. RO treated/UV treated water to be used for cooking

05

11.

Parking facilities (There should be adequate space for parking) (In case of NCT of Delhi, parking facilities would not be mandatory and hence would bear no marks)

5

12.

Safety and Security CCTV in public areas with data backup

5

Total Marks for NCT of Delhi would be 85 Marks and for rest of the country would be 100 marks.

TOTAL

100

Overall minimum qualifying marks required for approval would be 60%

In case of NCT of Delhi, the total would be 85 marks and not 100 Marks and the qualifying marks would be 51 Marks i.e. 60 % of 85 Marks.

Note: Minimum 9 marks (60%) are required under criteria No.6 – Cleanliness / Hygiene – to qualify for approval.

Comments: - ________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

SL. No.

MEMBERS

NAME

SIGNATURE

1.

Deputy Secretary (Tourism)

Chairman

2.

Principal, DIHM & CT /nominee

Member

3.

Regional Director, India Tourism Dept./ nominee

Member

4.

President, IATO/nominee

Member

5.

Nominee of Guest House

Federation

Member


Undertaking and Marks Criteria Form

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